Vacancy Notice

OPEN FOR INTERNAL AND EXTERNAL CANDIDATES

Reference Code:                                 2017/05

Duty Station:                                       Almaty, Kazakhstan

Position Title:                                      Programme Assistant

Grade:                                                 G4/Step1

Classification:                                      Staff

Starting date:                                      01 June 2017

Type of Appointment:                         to be confirmed

Organizational Location:                    IOM Almaty

General Functions:

Under the general supervision of the Chief of Mission and HoO Almaty and the direct supervision of the Admin/Finance unit, the incumbent will be responsible for:

• Organizing logistics of project events (training, seminars, conferences, meetings, presentations, and others), including travel and hotel arrangements, and trip itineraries as well as take care of participants visa issues

• Assisting in maintaining the communication with project partners (governmental, non-governmental entities) on various project matters;
• Security Focal Point (UNDSS), DRR/ER , and MICIC focal point for IOM Almaty
• Communicating with IOM staff, IOM experts and the project partners (NGOs) on matters of direct assistance to vulnerable migrants in line with IOM guidance notes;
• Communicating with local authorities on IOM security  issues when necessary
• Prepare relevant reports in ENG and/or RUS, KZ languages
• Perform other duties as may be assigned.
• Drive office vehicles for the transport of authorized staffs, and national and international experts when required by the supervisor;
• Act as an interpreter in field trips.
• Manage day-to-day maintenance of the assigned vehicle to ensure roadworthiness of the vehicle as well ensure regular car services.
• Make sure that the vehicles always have full tank prior to departure for field trips
• Make sure that the daily long sheet is prepared and a monthly report is prepared summarizing statistics linked to mileage, fuel consumption etc. for the vehicles
• Keep a high degree of confidentiality and discreteness in discussions, which involves IOM’s activity, its officials and victims of trafficking
• Collect and deliver mail/documents/bills as assigned
• Ensure that the steps required by local rules and regulation are taken in case of involvement in accident
• In case of unusual circumstances/security emergencies the information should be brought to the attention of the COM/HoO and the SFP immediately.
• Perform other duties as may be assigned.

Education and Experience:

• High school degree/and/or university diplomat and at least 4 years of relevant working experience.
• Excellent health and good physical condition
• Driving experience
• Working experience with IOs, service providers, clients, etc .

Languages

• Russian - Fluent
• English -  Fluent
• Kazakh - Fluent

Competencies:

The incumbent is expected to demonstrate the following technical and behavioral competencies

• Accountability
• Client Orientation
• Continuous Learning
• Communication
• Performance Management
• Planning and Organizing
• Professionalism
• Teamwork
• Technological Awareness                 

How to apply:

Closing date: 24 May 2017, please kindly send your CV to theThis email address is being protected from spambots. You need JavaScript enabled to view it.  (please specify the position title in the subject line).

Only shortlisted candidates will be contacted.